Beta Tester Cohort Tracker Record

Template Overview

Early beta testing catches real-world hardware incompatibilities and edge-case workflows that internal QA teams miss. However, managing hundreds of external testers without structured records leads to dropped feedback and unverified bugs. The Beta Tester Cohort Tracker organizes tester profiles, hardware configurations, build distributions, issue tickets, and sentiment in plain Markdown.

Markdown Template Structure

Copy the block below or click Download .md File to add this template directly to your personal vault:

---
title: "Beta Tracker: [Beta Program Name / Version]"
date_initiated: [YYYY-MM-DD]
beta_coordinator: "[[Community / Product Lead]]"
current_build: "v2.0.0-beta.3"
total_testers_enrolled: 45
active_testers_7d: 38
net_promoter_score: "+64"
tags: [beta-testing, community, feedback, product-management, cohorts]
---

# Beta Tester Cohort Tracker — [Beta Program Name]

## 1. Beta Program Scope & Testing Milestones
- **Program Objective:** Validate real-world hardware performance of the local Whisper engine across Apple Silicon configurations (M1 through M4).
- **Target Feedback Milestones:**
  - *Week 1:* Onboarding, installation, and audio permission grant.
  - *Week 2:* Daily meeting recordings and CommonMark note exports.
  - *Week 3:* Stress testing with multi-hour recordings on battery power.

## 2. Beta Tester Cohort Roster & Hardware Matrix
| Tester ID | User Segment | Hardware Setup | macOS Version | Build Assigned | Feedback Submitted | NPS Rating |
|---|---|---|---|---|---|---|
| **BETA-01** | Legal Counsel | MacBook Air M1 (8GB) | macOS 14.5 | beta.3 | 2 bugs logged | 10 / 10 |
| **BETA-02** | Systems Engineer | MacBook Pro M3 Max (64GB) | macOS 15.1 | beta.3 | 1 PR suggested | 10 / 10 |
| **BETA-03** | Clinical Doctor | Mac Studio M2 Max (32GB) | macOS 14.6 | beta.3 | 3 notes tested | 9 / 10 |
| **BETA-04** | Doctoral Scholar | MacBook Pro M2 Pro (16GB) | macOS 15.0 | beta.2 | 0 issues | 8 / 10 |

## 3. Discovered Beta Issues & Triage Status
| Issue ID | Reported By | Description | Hardware | Severity | Status |
|---|---|---|---|---|---|
| **BUG-B01** | BETA-01 | Memory warning on 8GB M1 when running Whisper Medium | M1 8GB | **High** | Fixed in beta.4 (Smart model throttling) |
| **BUG-B02** | BETA-03 | Custom template tags lost if colon omitted in frontmatter | M2 Max | **Medium** | Fixed in beta.3 (Lenient YAML parser) |
| **BUG-B03** | BETA-02 | Keybinding clash with global Spotlight shortcut | M3 Max | **Low** | Configurable hotkeys added |

## 4. Qualitative Feature Feedback & Praise
- *"The fact that my MacBook Air doesn't heat up or spin fans while transcribing a 45-minute call is unbelievable."* — BETA-01
- *"I replaced my paid cloud subscription on day one. Having the notes land straight in my Obsidian vault is pure bliss."* — BETA-02

## 5. Graduation Readiness Assessment
> [!NOTE] Beta Health Check
> Program health is strong. NPS is +64. All reported high-severity bugs on baseline 8GB hardware have been resolved. Approved to proceed toward Release Candidate (RC1).

## 6. Action Items
- [ ] Distribute v2.0.0-rc1 build to all 45 testers.
- [ ] Send closing survey and thank-you credits.

Filled Real-World Example

Here is a realistic example demonstrating how this template captures actual deliberations:

---
title: "Beta Tracker: Template Wave 2"
date_initiated: 2026-10-06
beta_coordinator: "[[Marcus Vance]]"
current_build: "Wave-2-Preview"
total_testers_enrolled: 25
net_promoter_score: "+72"
tags: [beta, templates]
---

# Beta Tester Cohort Tracker — Template Wave 2

## 1. Overview
Marcus Vance coordinated the preview release of 120 new Markdown templates with 25 power-user testers.

## 2. Key Feedback
Testers unanimously praised the inclusion of domain-specific scaffolds and filled examples. Zero syntax errors reported across Obsidian and VS Code viewers.

When to Use and When to Avoid

When to Use

• Use when running private or public beta testing programs before general availability.
• Use to systematically collect hardware edge-case bug reports from external users.
• Use to measure pre-launch Net Promoter Score (NPS) and customer enthusiasm.

When to Avoid

• Avoid using for internal unit or automated integration testing.
• Avoid using as a public forum replacement (combine with Discord or GitHub Discussions).

On-Device AI Integration

Summarize your recording in Oyma with this local instruction:

Analyze the beta tester feedback submissions and bug logs:
1. Group bug reports by hardware environment and assign severity triage tiers.
2. Calculate overall Net Promoter Score and synthesize qualitative customer praise.
3. Generate a structured Markdown beta cohort report with graduation recommendations.

Your data remains securely on your Mac with zero cloud exposure.